Chicago Association of Commerce Application for Endorsement, October 27, 1913

1. The organization must have responsible and satisfactory local management. Its administrative committee or board of managers shall meet at least four times a year.
2. The organization must be doing a work whose value is commensurate with the amount of money expended.
3. The organization shall agree to co-operate with other charitable institutions in promoting efficiency and economy of administration in the charities of the city as a whole and in preventing duplication of effort. Those organizations engaged in relief work shall register their cases with the social service registration bureau.
4. The organization shall fill a need not already well filled by an existing organization and not capable of being thus filled. Those who desire to inaugurate new philanthropic organizations should give the fullest opportunity for the discussion of the proposed plans by a group, or groups, of persons who have had wide experiences in philanthropic work.
5. The methods employed in raising funds shall be approved by this committee. The committee will refuse [endorsement] when an excessive percentage is paid to collectors, or when the expenses of an entertainment are disproportionate to the receipts.
6. The accounts shall be audited annually by public accountants.

It is Essential that this Application be Accompanied by:

1. Copy of Last Annual Report of the Organization.
2. The Public Accountant's Form Attached, Duly Filled Out, and Also The Public Accountant's Complete Financial Statement and Certificate for Last Fiscal Year. [page 2]

ORGANIZATION

Name of organization Hull-House Association

Address of organization 800 South Halsted St. Chicago

When organized? Sept 18[illegible two numbers]. In incorporated, when and in what state? 1894. Illinois

Objects

If a religious institution to what ecclesiastical organization is it responsible? no religious affiliation 

Are the beneficiaries limited to persons of any particular class, nationality or creed? no

If so, state the class, nationality or creed --

ADMINISTRATION

Name of principal officers:

[page 3]

Names and addresses of Trustees

Miss Jane Addams Hull-House Chicago

Mrs. J.T. Bowen 1430 Astor Street

Miss Helen Culver Lake Forest Ill

Miss Mary Rozet Smith 12 West Walton Place

Mr. Chas. L. Hutchinson [illegible] Exchange Bank Chicago

Mr. Julius Rosenwald, Sear Roebucks Co. "

Mr. Allen B. Pard. 64 E. Van Buren St. "

How often did your Directors, Managers or Trustees meet last year? Four times

If you have an Executive Committee how often did it meet last year? Two [illegible] committees

If you have a Finance Committee how often did it meet last year? " " "

By whom are the expenditures authorized? President and Treasurer

Give names and addresses of person authorized to solicit funds President & Treasurer

Jane Addams Hull-House Chicago

Mrs. J. T. Bowen 1420 Astor St.

CO-OPERATION

How and with what organizations doing similar work have you co-operated? (In this connection give names and addresses of charitable and philanthropic organizations, institutions, churches, public officials, etc., etc., who are especially familiar with your work.)

Organizations throughout the city, especially the J. P. A. 816 So. Halsted St. Chicago

" United Charities 168 N. Michigan Ave.

" School of Civil Philanthropy 116 So [illegible] Ave

" Immigrants Protective League 14 Plymouth St.

GENERAL

Please send copy of your By-Laws; also in the case of hospitals dispensaries, maternity homes, orphanages, child-placing institutions, etc., please send copy of last State or Municipal License or similar credentials, such as are usually issued by the State Board of Administration, Health Department, etc., etc.

Please send specimen forms of record cards and blanks in use for Applicants or other beneficiaries.

Please notify the Subscription Investigating Committee whenever there are changes in the administration or character of your organization. Until otherwise notified the Committees will use the information given on this form.

Further remarks whether suggested by the above inquiries or not, which may be of assistance to the Committee in forming a clear idea of the work, financial status and methods of your organization:

This Application Form, with the Public Accountant's Form attached, duly filled out, and also the Public Accountant's complete Financial Statement and Certificate for last fiscal year, together with last Annual Report of the organization, to be sent to the Secretary of the Chicago Association of Commerce Subscriptions Investigating Committee, 10 South La Salle Street. [page 4]

PUBLIC ACCOUNTANT'S FORM

To be submitted to the public accountant engaged by the Hull House Association

to audit the accounts for the fiscal year ended December 31st-1912

In addition to the public accountant's report and financial statement usually furnished, the Subscriptions Investigating Committee would be glad to be advised specifically in regard to the following matters. (Where records of institutions are not sufficiently complete to furnish full answers, please give approximate statements. If some questions cannot be answered at all please state "No Records."

1. Has all the Income accruing to the Institution been properly accounted for? We did not examine the Securities, which were reported to us by Mr. A. B. Pond -- Sec'y. They are in a Safety Deposit Vault and may not be examined except in the presence of two Trustees. Miss Addams is away. We did not, therefore, determine the income from same.
2. Are detailed lists of subscribers, donors, etc., published, and if so, do such published lists agree with the books?

We were advised that none are published.

3. Are the disbursements supported by satisfactory and properly approved vouchers on file? Yes.
4. Are the securities, cash and other negotiable assets intact? Cash and Bank Accounts correct as mentioned in our Report of Feb. 13th-1913. See reply to #1 above in regard to securities.
5. Are all liabilities recorded on the books? As far as we could learn. This cannot be determined by us.
6. Do any special endowment funds for specific purposes exist, and if so, have they been applied to the subjects specified?

We were advised that there are two such endowments but that the Income is all included in the General Fund. We did not examine the Securities. See answer to #1.

7. Have the Minutes of the Board of Directors or other governing body been properly kept and approved? Yes.
8. Are the accounts as a whole maintained in a careful and efficient and on a satisfactory basis? Yes.

In addition to answering the above questions and those on Page 4 herewith, the Public Accountant should submit with this report.

1. A Complete Statement of the Income and Expenses of the institutions, based if possible upon a "Revenue and Expense" basis as distinct from that of a "Cash" basis.
2. A Balance Sheet as at the close of the fiscal period, setting forth the financial position of the institution as at that date as nearly as it can be ascertained. [page 5]

INCOME

Set forth below the actual income during the fiscal year ended December 31st-1912.

INCOME FROM

How are the funds collected: We were advised that no Solicitors are employed. Contributions received through letters sent out occasionally.

What methods are employed to insure that contributions are properly accounted for?

Receipts issued in duplicate and entries verified by the duplicates. Adequate system of bookkeeping and Auditing.

RESOURCES AND LIABILITIES.

The Public Accountant will please send this form when filled out, together with the detailed statement of Income and Expenses and Balance Sheet, to the Superintendent or other officials of the organizations, by whom it will then be forwarded, together with other necessary data, to the Subscriptions Investigating Committee.